a folder for the trendy kids

September 16, 2008 | 2 Comments

Creating content is life giving. Managing all of it? Well, that’s kind of like wading into the river Styx.

With new files added every day, my documents folder gets a little stuffy. I know I’m not the only one; last spring, I wrote a post about how I organize my documents using Leap and Hazel. It has been one of my most popular posts.

In that post, I mentioned in passing what has become a most useful trick. I have a current documents smart folder. It’s for my hipster files…the ones that are connected to the projects I have going right now.

Using Leap, I tag files as current if they are connected to any projects that are in progress. Leap uses the “Spotlight comments” field in the file info to tag these files. You don’t have to use Leap to do this, by the way…but the other ways I have seen involve wading a little further into Styx.

Once you have labeled a few files, you can create a smart folder to get to them quickly. Open finder, and select “New Smart Folder” from the File menu:

Once that window is open, click the little plus sign in the top right hand corner. Choose the Spotlight comment field in the first window, contains in the second, and then type “current” in the third:

Now, save your smart folder. I put mine in the documents folder…its a good way to mock the less cool files that are crowding their way in there. I also dragged mine to my dock — it’s one of the only items that gets a permanent home there. When it’s time to pick up where I left off on something, the files I need are only two clicks, and about five seconds, away.

Go make one now. It’s what the cool kids are doing.

  • Jacob

    I love the idea. I’m not crazy about shelling out $60 for Leap, but you can pretty much do the same thing with the Spotlight Comments just from Ctrl-I clicking on whatever document you want to make current. However, when I go to erase the current status in the comments, my smart folder doesn’t reflect the change (all files remain in the smart folder irrespective of their Spotlight Comments). Any remedy or rationale to this enigma?

  • John

    Jacob,
    Thanks for your comments. I’ve had similar weirdness when using Leap to modify tags at times. I wonder if there is something quirky going on in Leopard…

    When you close the smart folder and reopen, does it reflect the changes?