how a $.99 iphone app led me to an important realization

March 10, 2010

A new addition to my iPhone is an app called Daily Deeds (iTunes link). It’s very simple. You make a list of actions you want to accomplish (almost) every day. As you complete them, you check them off in a satisfyingly large check box, er, circle. Trailing out to the left, you can see which […]

contexts: writing

February 9, 2009

“It’s not the writing part that’s hard. What’s hard is sitting down to write.” – Steven Pressfield in The War of Art Sometimes ideas are pressing on my finger tips, demanding that I allow them to burst out into written words. Usually not. Most of the time, ideas form inside, where I guard them until […]

contexts: weekly review

January 29, 2009

This is part of a series on Contexts where I explore some of the unique contexts I’ve been working with in my GTD system. While David Allen’s Getting Things Done has shaped a lot of my workflow, my efforts at implementing a weekly review have been half-hearted. For more than a year, I’ve scheduled an […]

thinking about contexts

January 23, 2009

As often happens with the new year, I find I have a renewed willingness to rethink everything. This ranges from the larger looming questions of life goals and purpose, all the way down the practical minutiae of how I structure my days and workflow. In particular, I’ve been revisiting the contexts that I use in […]

omnifocus or things?

January 14, 2009

With the official release of Things (and the expiration of the free betas), there has been ongoing chatter from those trying to decide which GTD app to use: Things or OmniFocus. Things last beta, and a promotional discount, are ending tomorrow, so I know many are trying to decide which way to go. Since I’ve […]

david allen's new book: making it all work

December 30, 2008

David Allen, the author of Getting Things Done, released a new book today. It’s called Making It All Work: Winning at the Game of Work and Business of Life. From Amazon’s product description: David Allen’s Getting Things Done hit a nerve and ignited a movement with businesses, students, soccer moms, and techies all the way […]

start dates

December 9, 2008

For quite some time, I’ve had good intentions to write a post about trying to eliminate due dates from my task list, and only use start dates. My dream task list would be so short that it would only show the things I need to work on over the next few days, and due dates […]

the flow state

December 1, 2008

I’m learning that I have two different operating modes when it come to productivity. The first is GTD — getting things done — mode. This happens when I am cranking through my tasks list, responding to emails or making calls. There is great satisfaction in seeing my to-do list dwindle, and I can feel stress […]

getting comfortable with omnifocus

August 22, 2008

I’ve made no secret of my love for OmniFocus and it’s integration in my workflow. As a result, I often have people ask me more about how to use OmniFocus, or even about how I use it specifically. I’m not surprised. OmniFocus does have a learning curve, and it is not intuitive for a first-time […]

quick task tips

August 4, 2008

Yesterday, I looked at an item in OmniFocus, and I wasn’t sure what it meant. After the three minutes or so it took me to sort it out, I decided it was time to revisit the to-do guidelines I scratched out a few years ago. I thought I’d post them here as a helpful summary […]

using spaces as blinders

July 29, 2008

This is part of an ongoing series called Blinders where I explore some of the ways I streamline my computer workflows to minimize distractions. I’m often surprised by how many Mac users I see that aren’t using Spaces. It does require a new way of thinking about the desktop, but once you have put it […]

omnifocus for iphone: early impressions

July 14, 2008

The arrival of iPhone 2.0 has changed how I use my iPhone more than I imagined it would. But I did anticipate one thing correctly: OmniFocus for iPhone has tripled the usefulness of OmniFocus for me. Some have been unhappy that OmniFocus is charging $20, but I gladly paid it. And after a few days […]

capture everything revisited: jott

April 9, 2008

This is part six of a five(!) part series on capturing everything. Previous entries: capture everything: buckets capture everything: tasks capture everything: ideas capture everything: out and about capture everything: the incubator Jott is a handy little service that lets you call a toll-free number and speak a message. Jott will transcribe and deliver that […]

being vs. doing: i do so i can be

February 20, 2008

I need to write this entry for myself as much as anyone. I’ve been consumed by my task list this week. Too many projects converged at once with barely enough time and energy to get them done. I’ve kept so busy doing, I’ve had little chance to just be. As much as I love practicing […]

capture everything: out and about

February 11, 2008

This is part 4 of 5 in a series on capturing everything. Other entries: capture everything: buckets capture everything: tasks capture everything: ideas capture everything: the incubator capture everything revisited: jott As I’ve disclosed my processes to capture every worthwhile thought, discerning readers (or Luddite sympathizers) might have noticed that it seems as if I […]

contexts: tinkering

February 6, 2008

This is part of a series on Contexts where I explore some of the unique contexts I’ve been working with in my GTD system. David Allen’s

capture everything: ideas

February 4, 2008

This is part 3 of 5 in a series on capturing everything. Other entries: capture everything: buckets capture everything: tasks capture everything: out and about capture everything: the incubator capture everything revisited: jott Once you start to really get serious about capturing every thought of value (and some that aren’t), you’ll quickly realize there are […]

capture everything: buckets

January 24, 2008

This is part 1 of 5 in a series on capturing everything. Other entries: capture everything: tasks capture everything: ideas capture everything: out and about capture everything: the incubator capture everything revisited: jott I have always had a good memory — some friends even call me Rain Man, though I’ve forgotten who they are. This […]

workflow tools: software

January 18, 2008

On Monday, I posted about the hardware I use in my workflow. Today, we’ll tackle software. One of the best things about being a Mac user is the vibrant community of independent software developers. There are affordable programs that have been coded to help with just about any task or project you can think of, […]

creative space

January 17, 2008

At the core of creativity is finding the space to bring ideas to life. Creative expression doesn’t happen for me unless I give it the space to take shape. I’ve already mentioned it, but I use GTD methods to help my creative process. Not only do they help me diligently capture ideas as they come […]