Three Things

October 18, 2011

In the last few weeks, I’ve been using a few tools that are new to me, and they may be new to you too. All of them are worth a look. 1) PogoSketch Pro Stylus from Ten One Design. I carried the original PogoSketch stylus for most of the last year, but don’t use it […]

Screencast: OmniFocus (part 1 of 3)

April 4, 2011

David Sparks has finally published part one of is long awaited screencast on OmniFocus. I’ve only watched part of it so far, but as expected, it is easy to follow and thorough. In this first one, David deals with a topic near and dear to my heart — capture — and I’m looking forward to […]

Revisiting Things

May 6, 2010

Mac users who are serious about keeping on top of their tasks are blessed to have two great apps to choose from: Things and OmniFocus. Judging by how many people find this site by searching for “OmniFocus vs. Things”, this is an ongoing debate, and not an easy decision for many. When I first posted […]

workflow review

September 4, 2009

Every week or two, I get a kind note from someone who has stumbled on the site and pillaged the archives. This is usually a Mac switcher or someone who is just trying to get their workflow in order. Some of the posts where I describe my workflow, especially the Capture Everything series, are now […]

contexts: meetings

August 24, 2009

This is part of an ongoing series on Contexts where I explore some of the unique contexts I’ve been working with in my GTD system. I’ve added a new context to OmniFocus. This one seems kind of obvious, but it’s not one I’ve thought to use before. In fact, some of you GTD’ers might already […]

creative tools: backend

February 27, 2009

This is part of a short series on Creative Tools. Other posts in the series (so far) include: Creative Tools: Hardware. When I ran the workflow tools series last year, I had one post for my software tools. It seemed better this year to break it into two parts, this post on my backend tools, […]

contexts: writing

February 9, 2009

“It’s not the writing part that’s hard. What’s hard is sitting down to write.” – Steven Pressfield in The War of Art Sometimes ideas are pressing on my finger tips, demanding that I allow them to burst out into written words. Usually not. Most of the time, ideas form inside, where I guard them until […]

contexts: weekly review

January 29, 2009

This is part of a series on Contexts where I explore some of the unique contexts I’ve been working with in my GTD system. While David Allen’s Getting Things Done has shaped a lot of my workflow, my efforts at implementing a weekly review have been half-hearted. For more than a year, I’ve scheduled an […]

thinking about contexts

January 23, 2009

As often happens with the new year, I find I have a renewed willingness to rethink everything. This ranges from the larger looming questions of life goals and purpose, all the way down the practical minutiae of how I structure my days and workflow. In particular, I’ve been revisiting the contexts that I use in […]

omnifocus or things?

January 14, 2009

With the official release of Things (and the expiration of the free betas), there has been ongoing chatter from those trying to decide which GTD app to use: Things or OmniFocus. Things last beta, and a promotional discount, are ending tomorrow, so I know many are trying to decide which way to go. Since I’ve […]

start dates

December 9, 2008

For quite some time, I’ve had good intentions to write a post about trying to eliminate due dates from my task list, and only use start dates. My dream task list would be so short that it would only show the things I need to work on over the next few days, and due dates […]

the blinder workstation (or, the poor man's macbook air)

September 2, 2008

This is part of an ongoing series called Blinders where I explore some of the ways I streamline my computer workflows to minimize distractions. I’ve always had a soft spot in my heart for the old 12″ G4 PowerBook. (That’s a guilt-free way of saying that I coveted one every time I saw one in […]

getting comfortable with omnifocus

August 22, 2008

I’ve made no secret of my love for OmniFocus and it’s integration in my workflow. As a result, I often have people ask me more about how to use OmniFocus, or even about how I use it specifically. I’m not surprised. OmniFocus does have a learning curve, and it is not intuitive for a first-time […]

quick task tips

August 4, 2008

Yesterday, I looked at an item in OmniFocus, and I wasn’t sure what it meant. After the three minutes or so it took me to sort it out, I decided it was time to revisit the to-do guidelines I scratched out a few years ago. I thought I’d post them here as a helpful summary […]

omnifocus for iphone: early impressions

July 14, 2008

The arrival of iPhone 2.0 has changed how I use my iPhone more than I imagined it would. But I did anticipate one thing correctly: OmniFocus for iPhone has tripled the usefulness of OmniFocus for me. Some have been unhappy that OmniFocus is charging $20, but I gladly paid it. And after a few days […]

omnifocus for iphone!

June 10, 2008

Some of my favorite news out of WWDC this week — OmniGroup is offering some more info about OmniFocus for the iPhone. My favorite feature: “Synchronized with your Mac via .Mac or WebDAV. Live. Automatically.” I had every reason to expect that OmniGroup would get this right, and they did. They offer some screenshots and […]


June 2, 2008

Yesterday, Lifehacker linked to a post on MacApper highlighting a few Quicksilver interfaces. Now, before I rave about my new Quicksilver interface, let me give a little love to MacApper — I’m now a subscriber. Now, on to SilverFlow. This is a lovely plugin that is modeled after, well, CoverFlow. The icons whiz past as […]

capture everything revisited: jott

April 9, 2008

This is part six of a five(!) part series on capturing everything. Previous entries: capture everything: buckets capture everything: tasks capture everything: ideas capture everything: out and about capture everything: the incubator Jott is a handy little service that lets you call a toll-free number and speak a message. Jott will transcribe and deliver that […]

capture everything: out and about

February 11, 2008

This is part 4 of 5 in a series on capturing everything. Other entries: capture everything: buckets capture everything: tasks capture everything: ideas capture everything: the incubator capture everything revisited: jott As I’ve disclosed my processes to capture every worthwhile thought, discerning readers (or Luddite sympathizers) might have noticed that it seems as if I […]

contexts: tinkering

February 6, 2008

This is part of a series on Contexts where I explore some of the unique contexts I’ve been working with in my GTD system. David Allen’s